Early in this process, I made a notebook to keep track of everything in one place. The only adoption information that is not kept there is our final home study and anything we held on to for our dossier that is certified (marriage license, birth certificates). We keep these things locked up and put away for safe keeping.
I took a regular 1-1/2" (maybe 2") notebook, printed a few things from the internet regarding the country we are adopting from, and inserted them into the side, front, and back of the notebook. The front of the notebook actually has a paper with Hungary's information on it from our placement agency. Since I do not have permission to use their photos/information, I substituted the map photo (below, right) to give you an idea what could go on your notebook. The back photo is the Hungarian calendar year and includes the names and dates of this years holiday celebrations in Hungary.
|Each section has a tab|
The first tab has information for CAS, our home-study agency. It includes their fee sheet, contact information with name, address, email address, etc. and any other papers they game us.
|2013 and 2014 have different page protectors|
The sixth tab contains Grant Application information. When I come across an application/site from where we can apply for a grant, I print the application and file it there until we can get it filled out and mailed. We sent out a half a dozen applications last fall, and I have a few more applications that are printed and waiting to be filled out. In my opinion, it saves time to do one thing at a time. Focus for a few days (hours, weeks, etc.) on finding grants that you can apply for, then print and/or save the application(s) in one place, and then spend the time filling them out all at once. I keep a sticky note on applications that have specific deadlines for getting an application out, and I also have one or two right now that have a note on them stating that they cannot be sent out until we have a referral. This saves me from looking that up every time I see the application because I already know when I can mail it.
The seventh (and last, so far) tab USCIS information we received in it. Our fingerprinting appointment notices are kept in there and anything else we may receive before the completed adoption will go there. We do not keep our official immigration approval here. It is kept with our original home study in a safer place than a notebook on a baking rack. :)
I hope this idea will help you keep track of everything. If you have another idea to add, please comment so that others can benefit from it too!